Des Moines Cycle Club

Open Board Member Positions

Des Moines Cycle Club Leadership Structure and Duties of Board Members

The Des Moines Cycle Club's ("the Club") leadership structure, set out in its bylaws, is largely a matter of custom, preference, and practicality. The critical leadership positions are the President, Vice President, Secretary, Treasurer and Membership Director. The Club's officers and various event and committee chairs usually comprise the Board of Directors, which establishes policy and provides overall direction for all Club activities. The Board of Directors should actively participate in all Club affairs, and meets as a Board of Directors monthly.

In January 2018 the Des Moines Cycle Club introduced a new election process to select the DMCC Board of Directors. Each of the board positions is a three-year term, but we staggered the initial term limits so that there would never be an all new board. In December 2020, three board positions are up for election: Vice President, Treasurer, and Membership Director. Descriptions of these positions are as follows:

Vice President

The Vice President of the DMCC plays a very important role in the life of the Club. Historically, the Vice President succeeds the current President and therefore must be fully engaged in all aspects of Club activities.

• Presides at meetings in the absence of the President
• Plans, coordinates, and recruits committees to manage a series of meetings and programs
• Coordinates programs with the President and the Board of Directors
• Provides data on previous Club events to allow the appropriate committee to benefit from past experience and suggest improvements
• Provides timely and interesting advance information for newsletters, social media, and mailings
• Provides or coordinates information on forthcoming events to the Secretary for inclusion in meeting notices or newsletters
• Ensures strong leadership succession by identifying and recruiting new Club volunteers
• Provides mentorship to new officers
• Performs insurance liaison duties

Desired Skills: Scheduling, Conflict Resolution, Negotiations, Strategic Planning, Time Management, Recognition Incentives, Event/Meeting Planning, Member Development, Training and Networking

Treasurer

• Oversees Club finances, collects dues, and receives other monies, e.g. proceeds from programs and events
• Follows best financial practices as determined by the Board of Directors
• Completes and submits the monthly and annual financial report and forms to the Board of Directors each year by the stated deadline
• Assists the President and other officers in preparing program budgets and financial controls
• Maintains and supervises Club bank accounts
• Files state and federal forms, as required by law
• Ensures that adequate budget and financial controls are maintained
• Prepares and submits financial statements to the President and the Board of Directors on a regular basis, i.e. all board meetings or at minimum quarterly
• Pays all Club bills on time and deposits all funds
• Checks the Club's Post Office Box on a regular basis
• Maintains all Club merchandise and promotional inventory

Desired Skills: Budget Preparation, Revenue Tracking, Revenue Forecasting, Revenue Generation, Money Management, Policy Administration, Purchasing and Consulting

Membership Director/Volunteer Coordinator

• Coordinates Membership campaign
• Maintains membership database and reporting
• Coordinates with Treasurer for monthly reporting, auditing and reconciliation
• Manages the activities that sustain and increase the number of members in the Club
• Working with the Board of Directors, plans, organizes, and implements a continuous marketing effort to ensure that Club membership remains stable and continues to grow
• Is responsible for the monthly membership reports to the Board for keeping the membership roster and attendance records

Desired Skills: IT/Technology, Customer Service, Public Relations, Planning, Marketing and Sales, Consulting, Networking

BABRAI Training (BABRAI = Big A** Bike Ride Across Iowa) - ON HOLD

Our BABRAI training program, to get in top shape for the Big A** Bicycle Ride Across Iowa or any long ride, is currently on hold with registration closed. All national, state, and local officials are recommending no meetings of groups of 10 or more. DMCC believes it is our responsibility to follow these guidelines and do everything we can to keep our members safe and healthy during this time of COVID-19. This is consistent with other cycling organizations which have canceled group events through May.

The DMCC Board of Directors will meet in early May to reassess the situation. Our decision then will be either to resume the program on a certain date, or to cancel for the 2020 season. If the decision is to resume, registration will be re-opened and BABRAI shirts will be ordered. If the decision is to cancel, all current registrants will be notified and rolled into the 2021 season.

The BABRAI program is based on increasing distance week by week to work up to readiness for RAGBRAI, Iowa's Ride, or other long ride. It's definitely more fun to train as a group, but if we can't, each of us can still follow a training schedule individually. Rebecca Bishop and Jason Berggren, BABRAI coordinators, will develop a basic format for individual training and provide it to BABRAI registrants and other club members soon.

NOTE: We are suspending registration for all DMCC programs until further notice due to the COVID-19 situation. We will update as things change.

Pedal Off the Pounds (POTP) - CANCELLED

It is with great regret that the DMCC Board and Program Directors, Joe Finnegan and Carolyn Weaver, have decided to cancel POTP for 2020. POTP relies on face-to-face meetings and group rides, which are impossible to hold for the foreseeable future. More importantly, because the program builds toward meeting goals week to week throughout the season, it would be impossible to start late and still provide key program features.

With the uncertainty around when it will be safe for large groups to meet, we have decided to issue refunds for all that have registered. Registration has been shut down and refunds will be processed through the method used as payment (when refunds are actually received will depend on each registrant's credit card procedures).

While we won't have a formal POTP program this year, we hope that everyone can still get out on their bikes and eat healthy and we'll do whatever we can to help. During this time of social distancing, we can still share, encourage, boost each other's morale, and keep in touch online. We'll be maintaining the POTP Facebook group, so look for communications from Joe and Carolyn soon!

If you have any questions, please message Rebecca Bishop or Jason Berggren on FaceBook.

NOTE: We are suspending registration for all DMCC programs until further notice due to the COVID-19 situation. We will update as things change.

Last Year’s Winner: Leanne McCulley

MOR Biking - ON HOLD

MOR ("Middle of the Road") Biking has been developed to be the newest DMCC ride group. While we are putting it on hold for now, if conditions with COVID-19 guidelines change this summer, the program can be implemented quickly. Unlike POTP and BABRAI, which are season-long or specific, cumulative programs, MOR Biking can be easily restarted if and when it is safe to do so.

Registration for MOR Biking had not been opened before the decision to put it on hold was made by the Board. A decision on whether or not to reopen registration and launch the program will be reassessed throughout the 2020 riding season.

If you have any questions, please message Mark Maness on FaceBook.

NOTE: We are suspending registration for all DMCC programs until further notice due to the COVID-19 situation. We will update as things change.